ONLINE ENTRY INSTRUCTIONS

The ONLINE ENTRY process can be utilized on any computer, anytime, and anywhere.
Equipment needed: computer, internet access
Browsers: "Internet Explorer" (works best), "Netscape", etc

Some regions receive and process the forms submitted (including the "printing" of the forms) and other regions require the
directors to PRINT THEIR OWN forms and mail them in. Check with your region executive secretary to determine the
procedure utilized in your region.

Step 1 - Access your region webpage via internet connection (EXAMPLE: http://www.uilregion2.com/)
Step 2 - Click on the "ONLINE REGISTRATION" link on the website.
Step 3 - READ THE INSTRUCTIONS and FOLLOW the STEP-BY-STEP PROCEDURE TO GET STARTED!

"STEP-BY-STEP" INSTRUCTIONS [If needed, PRINT the instructions and have them accessible before starting
your "ONLINE ENTRY" procedure.]

STEP 1 - Click on the following link to access the ONLINE ENTRY system. ( http://Texas.UILForms.com)

The starting page includes a prompt to REGISTER or DIRECTOR LOG IN or SECRETARY LOG IN. If this is your first visit, it is necessary to REGISTER. The following detailed information explains HOW and WHAT to enter in the REGISTER FORM.

FIELD EXAMPLES Description of what is requested for the field

Director Name
EX: Larry D. Kingsley
Enter your name the way you want it to appear on forms.

Email Address
EX: [email protected]
An email address is required. Use the address you check
most frequently.

School Name EX: Grapesville HS BAND "OR"

Grapeville HS ORCH Directors from the same school and division (band or orch or choral)
should enter the school name in the same format and EXACT same spelling so that the server will recognize that it is the same school rather than 2 different schools. Abbreviations for identification are acceptable (but not required): HS for High School , MS for Middle School , JH for Junior High
BAND and ORCHESTRA directors should include the "division" as part of the school name. (refer to examples) This is not necessary for choral division. This will allow "separate reports" and proper sorting at the contest site for contests that will not have internet access for posting of results ONLINE.

Address
EX: 1234 Anywhere Ave
Use the SCHOOL mailing address

City
EX: Grapesville
City where the school is located. If more than one director registers for the same school...be sure that the CITY field is exactly the same for each registrant.

Zip Code
EX: 76240-2157
Use 9-digit Zip Code "if known". 5-digit Zip Code "is okay"!

Phone

EXAMPLE: (940) 688 1020

Use ONLY numbers and parenthesis as the example shows.

Select a Login name
EX: LDKingsley
Use something you can remember as this will be used to LOGIN each time you are ready to submit entries. [Write it DOWN for yourself!] If you lose or forget your login name and password, CONTACT your executive secretary for that information rather than registering again.

Select your Password
EX: yelsgnik
The password entered as EXAMPLE happens to be my last name spelled backwards. REMEMBER yout password as it is necessary for LOGIN.

UIL Region/Conference
2

AAA
The designation in these fields is "critical" to the submission of entries to the proper region AND conference of your school. BE ACCURATE!

For Use With Band Choir Orch Click on the button representative of your division. IF you teach band
and orchestra, REGISTER for each activity but use a slightly different
name for LOGIN. (EX: JSmith-B JSmith-O)

After filling in all the info, CLICK on the REGISTER button at the bottom.

Your profile will be activated immediately after you register. If you have questions or problems using this form, please contact us by e-mail: UIL forms support

STEP 2 - Welcome Page with listing of FORMS for entering specific contests

EX: Welcome Larry D. Kingsley, Grapesville HS

Form 1 - Entry Form
Form 2 - Marching
Form 3 - Twirling
Form 4 - Concert
Form 5 - Sight Reading
Form 6 - Solo/Ensemble
Form 7 - Percussion Ensemble
Form 8 - Medium Ensemble
Form 9 - Certification Form

Each form listed (underlined) is a LINK to the ENTRY PROCEDURE for that particular form. Choose the form relative to the
event being entered and CLICK on that link.

The following information explains the procedure for EACH form.

Form 1 - Entry Form
Heading = Prepare UIL Form 1 ENTRY FORM
This page allows you to "prepare" a FORM 1 to be printed and mailed to the
executive secretary or contest chair or other designee. Check your regions
procedures to determine what process is used! Click HERE for more detail
with regard to preparing a FORM 1.

Form 2 - Marching
Heading = Prepare UIL Form 2 - MARCHING
Click HERE for more detail with regard to preparing a FORM 2.

Form 3 - Twirling
Refer to FORM 6 instructions.

Form 4 - Concert
Heading = Prepare Concert Form (Form 4)
Click HERE for more detail with regard to preparing a FORM 4.

Form 5 - Sight Reading
You do NOT need to prepare a FORM 5 because each organization entry FORM 4
creates a FORM 5 for the organization entered.

Form 6 - Solo/Ensemble
Heading = Prepare Solo/Ensemble Form (Form 6)
Click HERE for more detail with regard to preparing a FORM 6.

Form 7 - Percussion Ensemble
Same basic procedure as FORM 6.

Form 8 - Medium Ensemble
Same basic procedure as FORM 6 "except" there is no PML list for Med. Ens.

Back to the UIL Region Frontpage

Last updated Dec 4, 2003 - 10:30 PM by LDK "KingsMeadowDESIGN"

FIELD	EXAMPLES	Description of what is requested for the field
Director Name	EX: Larry D. Kingsley	Enter your name the way you want it to appear on forms.
Email Address	EX: [email protected]	An email address is required. Use the address you check most frequently.
School Name	EX: Grapesville HS BAND "OR" Grapeville HS ORCH	Directors from the same school and division (band or orch or choral) should enter the school name in the same format and EXACT same spelling so that the server will recognize that it is the same school rather than 2 different schools. Abbreviations for identification are acceptable (but not required): HS for High School , MS for Middle School , JH for Junior High BAND and ORCHESTRA directors should include the "division" as part of the school name. (refer to examples) This is not necessary for choral division. This will allow "separate reports" and proper sorting at the contest site for contests that will not have internet access for posting of results ONLINE.
Address	EX: 1234 Anywhere Ave	Use the SCHOOL mailing address
City	EX: Grapesville	City where the school is located. If more than one director registers for the same school...be sure that the CITY field is exactly the same for each registrant.
Zip Code	EX: 76240-2157	Use 9-digit Zip Code "if known". 5-digit Zip Code "is okay"!
Phone	EXAMPLE: (940) 688 1020	Use ONLY numbers and parenthesis as the example shows.
Select a Login name	EX: LDKingsley	Use something you can remember as this will be used to LOGIN each time you are ready to submit entries. [Write it DOWN for yourself!] If you lose or forget your login name and password, CONTACT your executive secretary for that information rather than registering again.
Select your Password	EX: yelsgnik	The password entered as EXAMPLE happens to be my last name spelled backwards. REMEMBER yout password as it is necessary for LOGIN.
UIL Region/Conference	2 AAA	The designation in these fields is "critical" to the submission of entries to the proper region AND conference of your school. BE ACCURATE!
For Use With	Band Choir Orch	Click on the button representative of your division. IF you teach band and orchestra, REGISTER for each activity but use a slightly different name for LOGIN. (EX: JSmith-B JSmith-O)

Form 1 - Entry Form	Heading = Prepare UIL Form 1 ENTRY FORM This page allows you to "prepare" a FORM 1 to be printed and mailed to the executive secretary or contest chair or other designee. Check your regions procedures to determine what process is used! Click HERE for more detail with regard to preparing a FORM 1.
Form 2 - Marching	Heading = Prepare UIL Form 2 - MARCHING Click HERE for more detail with regard to preparing a FORM 2.
Form 3 - Twirling	Refer to FORM 6 instructions.
Form 4 - Concert	Heading = Prepare Concert Form (Form 4) Click HERE for more detail with regard to preparing a FORM 4.
Form 5 - Sight Reading	You do NOT need to prepare a FORM 5 because each organization entry FORM 4 creates a FORM 5 for the organization entered.
Form 6 - Solo/Ensemble	Heading = Prepare Solo/Ensemble Form (Form 6) Click HERE for more detail with regard to preparing a FORM 6.
Form 7 - Percussion Ensemble	Same basic procedure as FORM 6.
Form 8 - Medium Ensemble	Same basic procedure as FORM 6 "except" there is no PML list for Med. Ens.